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Top Reasons to Outsource Record Storage

The typical reasons companies and institutions look for a new off-site, professional records storage company can be broken down into one of these topics.

EXISTING RELATIONSHIP WITH MULTINATIONAL STORAGE COMPANY:  Many companies are tired of the lack of service they get from the large, multinational storage company.  There is reported to be very little sense of the true attitude of service.  There are also what seem to be arbitrary (and often) rate increases. So, you experience this and want to change.  Watch out for the excessive exit fees.  You may feel like they are holding your boxes hostage and you have to pay the ransom to get them back. 

Fingerprintwlock 3inSECURITY:  The various laws state that you have to take all measures to keep your confidential documents protected.  That means they are not available to just anyone who happens to be in your office.  If your documents are just setting in file cabinets where anyone can view them, then you may not be complying with the various privacy protection laws.  Who should you fear having access to your confidential files?

  Any of the following could cause you harm.

  • Disgruntled employees
  • Contractors (whom you have done no background checks on)
  • Custodial personnel (in the offices often alone at night)
  • Customers who may have access to your offices where files may be stored

BondedInsured 3inSPACE: Sooner or later, most businesses run out of space for storage.  When that happens, you have to move, or somehow acquire more space.  Why not place your confidential historical files off-site with a professional records storage company.  It is much cheaper than moving and is almost always cheaper than acquiring the extra space if available without moving.

DISASTER PROTECTION:  Hurricane Katrina ruined many businesses because it ruined their historical files.  The disaster damage was very evident in the medical field.  Medical charts were destroyed for active patients.  The data from various tests could not be recovered and had to be performed again when possible.  However, the historical data was gone for good.  Do you have in house fire protection that is not water based?

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Typical Requests For Services

I was wondering if you could give me a quote for box storage. I am currently unsure of the number of boxes that I will need to be storing. If you could give me a estimate of your rates that would be great.
PRICE ON PICK UP OF 100 FILE BOXES OF MEDICAL RECORDS AND STORAGE PER YEAR. PLAN ON STORING FROM JAN ON. THANKS DONNA ANDERSON M.D.
am trying to determine the cost to store and manage 50 boxes, 500 boxes and 1,000. Please also include any other associated charges.
Ball park figure for monthly cost of storage of 100 letter sized bankers boxes full of paper documents and cost/process to retrieve cartons at a later date as and when required.
Need to have records Medical stored.